Table of Contents
Information We Collect
We collect information you provide directly, including: your name, email address, phone number, and profile photo. For visitors registered through this system, we collect visitor names, contact details, purpose of visit, photos, and check-in/check-out times.
How We Use Your Information
Your information is used solely for: authenticating your access to the system, managing visitor records, generating gate passes, sending push notifications for visitor approvals, and generating reports for organizational use.
Data Storage & Security
All data is stored securely on organizational servers. We implement industry-standard security measures including encrypted connections (HTTPS), token-based authentication, and role-based access controls to protect your data.
Data Sharing
We do not sell, trade, or rent your personal information to third parties. Data is accessible only to authorized personnel within your organization based on their role and permissions.
Push Notifications
With your permission, we may send push notifications for visitor approvals, rejections, and check-outs. You can disable notifications at any time through your device settings.
Visitor Data & Consent
Visitor data is collected at entry points with the visitor's knowledge. Visitor information including photographs may be stored as part of the gate pass record. This data is retained as per organizational policy.
Cookies
The web application uses session cookies for authentication and user preference storage (such as language and theme). These cookies are essential for the application to function correctly.
Your Rights
You have the right to access, correct, or request deletion of your personal data held in this system. Please contact your system administrator to exercise these rights.
Data Retention
Visitor records and associated data are retained as per your organization's data retention policy. User account data is retained for as long as the account is active.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be reflected with the "Last Updated" date at the top of this page. Continued use of the application constitutes acceptance of any changes.
Contact Us
If you have questions or concerns about this Privacy Policy, please contact your system administrator.
Secure Storage
Encrypted & protected
No Data Selling
Never sold to third parties
Your Rights
Access, edit or delete data
By using Rover-The Visitor Management System, you acknowledge that you have read and agree to this Privacy Policy.